Job Description
Matter Management
- Assist with client and matter clearance and opening
- Assist with AML processes, MTM maintenance
- Draft engagement letters
- Manage associate's checklist
- Handle matter document folder
- Responsible for matter project administration (from the opening to the closing of matter and supporting post-closing activities such as billing, archiving)
- Coordinating client & matter-team meetings
Commercials/Billing/Collections
- Monitoring and recording project scope and adjustments, estimates, caps, billing agreements
- Compiling matter balance report and client fee updates
- Working Capital management – facilitate all WC activities:
- organizing monthly meeting between relevant partner and working capital team to review WIP/Debt positions.
- Preparing for monthly meetings by circulating drafts to fee earners for review, with final review by lead associate
- If meetings need to move due to client commitments, responsible for rearranging meeting to ensure it occurs every month
- Supporting billing and collection tasks
Business Development Support
- Supporting Partners and the BD team with business development activities:
- Amending business development and client focus materials including CVs, pitches, presentations, client briefings etc.
- Monitoring of business development collateral such as CVs and MIS to ensure it is up to date
- Organizing, facilitating and providing host support for events where required, including virtual events.
- Facilitating updates to clients
- Tracking BD activities
Matter Team Support
- Assisting with document production and DPU liaison where necessary, including:
- Transcribing, editing and amending legal and other documents.
- Converting, comparing, copying, typing and proofreading the same as necessary, ensuring that documents comply with house style
- Assisting with signing pages where applicable
- Assisting with e-Filing where applicable
- Assisting with Post-closing activities where applicable
Best Delivery/Legal Tech/KETL Opportunities/Projects
- Understand and support the use of legal technology, including facilitation and management of solutions applied to a matter where necessary, including knowledge of the Best Delivery checklist.
- Act as a Best Delivery tools superuser
- Facilitating end of matter review to identify follow on opportunities such as deal reviews, KETL opportunities etc
Complex Travel Arrangements
- Assisting with flight and hotel bookings, changes, insurance, visas and other travel related services which a team assistant/concierge is unable to manage effectively
Qualifications
- Good command of spoken/written Chinese and English, spoken Mandarin is an advantage
- Experience in supporting litigation & dispute resolution matters is a plus
- Proficiency in MS Word, Excel and PowerPoint, with knowledge of local language typing
- Able to work independently, take initiative, polite and with positive working attitude
- Strong sense of responsibility and excellent organizational skills
- Strong team player
Company Description
Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you’re heading, Clifford Chance is where you can be true to your ambitions. Our firm, work and people span jurisdictions, cultures, and languages. In a world where commercial success increasingly relies on globalisation, we offer clients a truly international perspective, and we offer our people a rewarding and stimulating career.
We're proud of our approachable, friendly and team-based way of working. Highly professional and self-assured, with an entrepreneurial streak, our people are more than happy to share their expertise and knowledge.
Additional Information
At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here.
