Document Production Assistant

The role

The primary purpose of this role is to format and amend Word documents in line with specific instructions. The Document Production Assistant (DPA) is responsible for providing high-quality document production services to all fee earners, ensuring that all work is completed accurately and in full compliance with Clifford Chance House style and client requirements.
 

Who you will work with

You will collaborate with Workflow Lead and Coordinators across our offices in Delhi, Hyderabad, Newcastle and London.
 

What you will be responsible for

The DPA reports to a Manager of the Document Production Unit and is expected to create a positive working relationship with team members in their group.

The duties of a DPA would cover the following, after a full onboarding and training programme:

• Document creation, conversions, formatting , revisions, clean up, repair and indexing
• Presentation creation, conversions, formatting and revisions
• Spreadsheet creation, conversions, formatting, revisions, linking and archiving
• Document tables and automation including TOAs, TOCs and cross referencing
• Template and form creation
• Merge and compare documents
• Mail merge and label creation
• Data entry and editing
• Client briefing
• Creating, modifying and emailing files
• Quality checking for accuracy and formatting and editing services
   

What you will do

There are two high level categories, detailed below, which describe the core activities of the DPA role:

Document production services

• Providing an accurate and high-quality document production service to fee earners using Clifford Chance Housestyle once all training programme completed
• Ensuring all work and projects are completed as per instructions from the client and /or specifications
• Staying within timelines and deadlines for the completion dates for projects. This requires good time management and organisational skills
• Ability to quality check documents to ensure clients' quality expectations are met within stipulated turnaround times
• Follow workflow processes as per the Standard Operating Procedures
• Notifying the Team Lead immediately when the deadline is likely to be missed
• Meet quality benchmarks
• Carry out work smoothly and efficiently
• Continue to develop speed, accuracy and proof-reading skills and responsible for downtime training objectives
• Maintain confidentiality of all client information
• Working collaboratively with team members to ensure the provision of first-class support services to fee earners
   

Key personal attributes

• A key attribute of a DPA' success will be dependent on the positive and collaborative working relationships which they build with colleagues, the Team Leads and the UK DP team
• Strong communication skills are essential, the ability to communicate clearly, both orally and in writing
• Can demonstrate using own initiative / judgement
• Flexible in approach to increase of volume outside of shift hours
• Effective time management skills
• Professional approach to problem solving
• Good decision making abilities
• Keen eye for detail
• Ability to adapt any process changes in minimal time period
• Able to deal with the pressures of high volumes
• Flexible and Service orientated
• Experience of working within a team and collaborating across team members, whilst demonstrating silo working
   

Your experience

• Up to 1 year of experience in MS Word profile
• Minimum copy typing speed of 40 wpm
• Fluent in written and oral communication in English at all levels internally and externally
• Working knowledge of Microsoft Outlook, and Microsoft Suite, e.g. Word, PowerPoint and Excel would be advantage
• Experience with Adobe Acrobat / Adobe Suite would be an advantage
• Experience of meeting deadline, prioritising a busy workload and working under pressure
• Previous experience within a legal environment or within a professional corporate space would be an advantage
   

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.
 

Who we are

As a global law firm our work spans jurisdictions, cultures, and languages – and so do our people.

Our culture is collaborative and inclusive — where diverse perspectives are recognised and valued. Where performing to your highest ability, unlocks equal access to opportunities to learn, thrive and grow. 

We combine deep legal expertise and commercial intelligence to grow, transform, protect, and defend our clients' businesses, across every critical moment.

We operate in the sectors and regions that matter to our clients. With forward-thinking insights and innovative, tech-enabled solutions that combine deep knowledge of their sectors and markets.

You’ll build connections and work with colleagues as one global team. You’ll unlock opportunities for clients, across borders, cultures, legal and commercial disciplines.

Join us to work with colleagues as one global team – empowering each other to be exceptional and create advantage for our clients.

Our India team is a well-established and integral part of the firm’s global operations, delivering high-value support across a wide spectrum of functions. With over 800 business professionals based in Gurugram and Hyderabad, we’ve been driving operational excellence and innovation for more than 15 years.

We contribute to global success in areas such as Information Technology, Finance, Human Resources, Risk & Compliance, Legal Support, Research & Knowledge, Document Production, Virtual Executive Assistance, Programme Management, Client & Market Development, and Continuous Improvement.
 

Equal opportunities

At Clifford Chance, we forge an inclusive culture, where diverse perspectives are recognised and valued. It’s a culture where everyone has equal access to opportunities to thrive and succeed. We are guided by our values-based Code, which sets high standards of conduct and has a principle focused on being inclusive.

We comply with the law and regulations in every location where we operate and we are committed to delivering fair and equal access to all applicants and employees irrespective of background. This applies across all aspects of employment from recruitment and selection to development, progression, and day-to-day working life.  

Our global network of affinity, faith and support groups are open to all. These communities help to create an environment where everyone at the firm can feel they belong and can reach their full potential.

Find out more about our inclusive culture here.