Practice Administration Assistant

Secretarial & Administrative Support

• Process expense claims accurately and in a timely manner.
• Handle incoming telephone calls with professionalism and courtesy.
• Provide document support, including printing, copying, binding, mailing, and liaising with the DPU where required.
• Prepare and compile transaction bibles and coordinate post‑closing activities.
• Archive documents and maintain filing systems in accordance with firm procedures.
• Perform CR searches and update relevant regulatory or listing rules where applicable.
• Maintain and update distribution lists and telephone lines.
• Assist with order bookings, payment requisitions, and other routine administrative tasks.
• Support calendar and inbox management for lawyers or team members.
• Provide team coverage to ensure seamless day‑to‑day operations.

Business Development (BD) Support

• Assist with InterAction data entry and updates to ensure accurate client and contact information.

Meeting & Event Coordination

• Arrange practice and group meetings, training sessions, and internal/external events.
• Coordinate practice dinners, lunches, and drinks, ensuring all logistical requirements are handled efficiently.
• Greet visitors and ensure their needs are met in a professional and welcoming manner.
• Manage seminar logistics, including collecting questionnaires and handling external seminar applications.

Travel Coordination

• Arrange straightforward point‑to‑point travel bookings, including flights, trains, and taxis.
• Ensure itineraries are accurate and communicated clearly to relevant stakeholders.

Project Support

• Provide administrative support on projects as assigned, ensuring timely and accurate delivery of tasks.

• Strong command of both spoken and written English.
• Adaptable and willing to learn new systems; proficient in MS Word, Excel, and PowerPoint.
• Knowledge of local‑language typing will be an added advantage.
• Proactive, responsible, and able to take initiative with a positive and professional attitude.
• Excellent teamwork skills and the ability to collaborate effectively across teams.

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. 

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here