Billing Assistant

The role

The Billing Assistant, supporting London Billing function, sits within our Warsaw Hub and is part of the Finance Team.

The Billing function in London looks after all Partners in the London office and deals with all aspects of their billing. 

You will be assisting the London billing team in issuing bills and completing a multitude of tasks in order for a bill to be successfully issued and paid.  Our role is to reduce the risk related to the size of our WIP in our balance sheet.  Our strength comes from our teamwork and working as a highly talented and collaborative team.

Who you will work with

You will predominantly be working with Billing Advisors, Billing Coordinators, Client Centric Billing Team and other Billing Assistants.  You will also have contact with Partners, Managing Associates, Practice Assistants and our Delhi Finance Team.

What you will be responsible for

The specific purpose of this role is to provide assistance and support to the Billing Team within the London Office. 

What you will do

You will be assisting a high number of colleagues within the team, where you will be required to prioritise your workload effectively and be able to interpret various instructions. 

Operational Activities:

• You will be allocated requests received in the joint mailbox.
• Day-to-day billing support of billing team including the client centric billing team.
• Amending, authorising, finalising and emailing bills.
• Collating and filing documentation to go with bills.
• Updating information within GPMS/Intapp.
• Following guidance with the Biller to Interact with Partners, Managing Associates and other business professional colleagues.
• Chasing outstanding draft bills (to include outstanding timesheets).
• Ad-hoc queries.

Tasks:

• Reviewing and actioning tasks allocated via the London billing assistant mailbox or client centric assistant mailbox.
• Amend attachments/breakdowns (transfers / time splits) as part of the billing process.
• Prepare Matter Review Reports and Matching Excel Reports.
• Prepare pre bill guides/draft invoices following guidance from the Biller.
• Amend draft invoices.
• Update matters from ebilling validation report.
• Deliver bills (including CC Worldwide and Newcastle bills).
• PDF of bills.
• Collating and filing all bill papers in the relevant network drive.
• Time/costs transfers and write offs in line with current policies.
• Cancel invoices, print credit notes and reissue bills (same day) where applicable.
• Collating and filing cancelled bill papers and applicable credit notes in the relevant network drive.
• Intapp tasks.
• Viewing detail within matter financials under guidance from the Biller.
• Follow up with Practice Assistants to update matters when Managing Associates leave.
• Liaise with Delhi Team on specific billing tasks.
   

Reports:

• Run open drafts reports.
• Run weekly matching anticipated report.
• Run Write off drafts report
• Run pre bill time report.

Report matter financials:

• Time and costs on clock (identify standard rate and contract rate), under guidance from the Biller.

Intapp/Matter Maintenance (Following Guidance from Biller):

• Update phases and tasks including mapping for eBilling clients.
• Add / remove quoted fee detail.
• Update rates, by either a rate set or applying project specific rates
• Update billing address, tax/zero rated, print formats.
• Matter discounts.
• Update purchase order numbers, payable by info, client reference, cost number.

Your experience

Skills:

You should be able to demonstrate excellent organizational skills, with an aptitude to follow processes and instructions, plus understand new concepts quickly.

You will need a flexible working approach and the confidence to communicate, both written and verbally, with people at all levels.

You should be able to demonstrate a high degree of accuracy and attention to detail.

You should be able to demonstrate excellent data entry skills.

Knowledge:

You are fluent or native in English.

You have very good knowledge and command of Microsoft Office tools (especially Excel) and have a certain affinity for IT systems.

You will have a good understanding of the financial processes that underpin billing activities, and the ability to apply these when dealing with the requirements of Billing Advisors and Coordinators, Partners and the clients with whom they work. 
 

Qualifications:

Bachelor's degree in Business/ Accounting/ Finance/ Economics preferable.

Experience in billing roles would be an advantage.

How we will support you

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning.

You will be given on the job training, specifically around the processes and procedures we have in place in order to successfully finalise invoices. Notwithstanding, you can access the firms' academy website for personal training, which covers technical skills through to improving your confidence and resilience.

We are conscious of workplace wellbeing and we have a designated team member who is a mental health first aider.  We run a variety of social events for networking, these operate on different scales and can vary in size from just the billing team or the wider partnership finance team.

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Hybrid Working

Due to the nature of this role, office attendance is required for more than our 'balanced' hybrid working policy. The expectation for this role is to be working in the office for a minimum of 60% of your time.

Equal Opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. 

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here

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