Librarian Administrative Assistant

1) Physical and Digital Legal Library Management:

• Manage the on-site legal library via, tracking orders, following-up with borrowed items, and cataloguing.
• Updating the resources available, internal database maintenance;
• Curate and improve digital access to online resources;
• Identify opportunities to streamline information internally, enhance refined searches, maximize storage and retrieval of legal information.

2) Budget Administration:

• Review for approval and allocate supplier invoices according to cost categories;
• Collaborate with the Finance department to manage a robust expenditure monitoring system, ensuring adherence to the allocated budget.

3) Legal Knowledge Researching and Sharing:

• Actively participate in distributing legal information through newsletters related to the library;
• Assist lawyers in their legal research by facilitating access to relevant and up-to-date resources;
• Presentation of the library to newcomers & participate in organising internal legal trainings;

4) Collaborative responsibilities:

• Actively participate in knowledge management projects, both locally and globally.
• Share knowledge of the latest technological advancements in legal documentation.

Competencies:

• Excellent communication skills, both written and verbal
• Interest in new technological tools
• Strong organizational skills, rigorous and curious
• Adaptability and confidentiality skills
• Demonstrate initiative and energetic but committed approach to the work
• Able to communicate fluently in French with a high level of written and spoken business English. German would be considered an asset.
• Abilities to work in a demanding and challenging environment

Profile:

• Bachelor and/or Master in documentation, or equivalent
• Proficiency in Microsoft office (Word, Excel & PowerPoint)
• Knowledge of legal databases considered an asset

We are one of the largest international law firms in the world. With over 33 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work. Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them. You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations.

But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all our teams.

Whichever area of the business you join, you’ll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet. With around 130 lawyers and 15 Partners, the Luxembourg office of Clifford Chance is a leading player in the Luxembourg legal services market.

Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you are heading, Clifford Chance is where you can be true to your ambitions.

We have a great opportunity for a Documentation Assistant for our Luxembourg office. At Clifford Chance, you will be joining one of the world's leading law firms with 31 offices widespread across the globe, which uniquely places us to best advise market-leading clients on complex deals that frequently headline commercial and financial news. We offer our clients a truly international perspective as well as our people a stimulating and expansive career trajectory. Whichever area of the business you may join, you will become an integral part of an innovative, diverse, and ambitious team of people.

As a Documentation Assistant you will be joining the Knowledge and Information department at Clifford Chance, where you will be responsible for supporting the business through the administration of legal information as well as overseeing various knowledge management tools. You will likewise have the possibility to collaborate on various innovative knowledge related management projects across different Clifford Chance offices worldwide.

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Apply here. Find out more about our inclusive culture here.