Legal Secretary

• Process client acceptance forms and collect AML/KYC documentation.
• Ensure new matters are opened and existing legal files are maintained.
• Assist lawyers with timesheet reviews and invoice preparation.
• Attend WIP and debtors' meetings, ensuring follow-ups with the billing team.
• Verify draft invoices for accuracy and compliance, finalize and issue them.
• Respond to invoicing queries and manage document collection.
• Handle client questions regarding invoices and analyze financial aspects of client files with partners, lawyers, and the finance department.
• Coordinate teams and workstreams.
• Assist with closing meetings.
• Liaise with internal and external clients, service providers, authorities, and notaries.
• Schedule meetings, book rooms, and prepare materials.
• Schedule client meetings and calls.
• Develop PowerPoint presentations, Excel spreadsheets, and fee quote documents.
• Foster relationships with internal and external clients.
• Handle client requests, prepare and submit legal documentation, update corporate documents, assist with signing processes, and draft standardized legal documents.
• Finalize legal opinions and proofread, amend, and translate various documents.
• Manage queries, files, and prioritize tasks.
• Handle and manage yearly audit requests from auditors.
• Draft correspondence and manage the document cycle.

• A Bachelor's degree in administrative assistance, secretarial studies, or law, with a legal education considered advantageous.
• 2 to 5 years of relevant experience as a corporate officer or paralegal within a trust services or law firm. 
• Exceptional organisational and communication skills.
• Capability to manage multiple projects and prioritise effectively.
• Experience in engaging with diverse constituencies in a demanding professional setting.
• Strong drafting abilities and keen attention to detail.
• A proactive and positive attitude.
• Fluency in both French and English, with knowledge of German and/or Luxembourgish seen as beneficial.
• Proficiency in the Microsoft Office suite.
• Flexibility and ability to work collaboratively in a confidential environment.

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams. And this is what we expect from you.

Whichever area of the business you join, you’ll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet. With around 130 lawyers and 14 Partners, the Luxembourg office of Clifford Chance is a leading player in the Luxembourg legal services market. To strengthen our Corporate team, we are seeking a Legal Secretary who can also perform some paralegal duties. 

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here.