Administrative Assistant

The Role

• The Global Brand, Communications and Marketing (BCM) team advises and supports the firm in achieving our vision and delivering the strategy by:
• Developing and reinforcing a coherent and consistent reputation and profile with target audiences, in line with our desired market position.
• Ensuring that our people understand what our vision and strategy mean for them, and that they are engaged and motivated to do what is required to support the delivery of the strategy.
• BCM activities share the same characteristics as the legal advice on which our reputation is based, namely high-quality, sector-leading work executed with integrity.
• BCM is a global function, working across all practice areas and business professionals functions.

Key Responsibilities

The Role will work within a team of colleagues in managing below listed activities:

• To support Event's specialists across the global offices, Europe as a back-end support.
• To work alongside BCM team
• To develop a strong understanding of firm's client events and respective processes aligned
• Capture and update information in InterAction, Eventogy and other applicable  event tools and platforms
• Coordinate with various internal stakeholders and ensure timely completion of assigned activities
• Managing common process mailboxes
• Compile all relevant post event information and update respective reporting tools accordingly
• Regularly checking and updating our central events portal with completed and upcoming events
• Following agreed process documented in Standard Operating Procedure and updating changes on a regular basis
• Support in performing a variety of scheduled and ad-hoc exercises (like updating spreadsheets from our website, upload data in central repositories, client event activities, etc.)
• Help supporting the set-up and implementation of the various processes and procedures in relation to the delivery of a suite of standard events for our clients
• Support the London team in the management of our corporate memberships (including the Clifford Chance suite at the O2)
• Forge strong connections and harmonise your efforts across the GBS EA Hub and the wider teams 

Your experience

The successful candidate should have:

• An excellent commitment to client service, delivery and timeliness along with essential demonstrable skills in working collaboratively and co-operatively with global teams

• An excellent attention to detail
• Analytical and problem-solving skills
• Should have at least 1 year of experience in leading digital events with clients and internal audiences
• Proactive approach
• Should have Intermediate expertise on MS suite (Excel, Word and PowerPoint)
• Excellent interpersonal, written, and presentational skills
• The intellectual rigour and insight to be credible with a highly intelligent and experienced group of personnel

Experience:

• Exposure to managing multiple stakeholders
• Previous law firm experience will be preferred
• Exposure to global shared services team model
• At least 2 years of experience in leading or participating in conference calls

Qualifications:

• A bachelor's/master's degree from a reputed institute
• 2 to 3 years of relevant experience at a multinational organisation, working at the shared services division of a global firm, handling global client and stakeholder interactions

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Equal opportunities statement

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here

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