Documentation Assistant

1) Physical and Digital Legal Library Management:

• Manage the on-site legal library via, tracking orders, following-up with borrowed items, and cataloguing;
• Updating the resources available, internal database maintenance;
• Curate and improve digital access to online resources; acquiring new research tools;
• Identify opportunities to streamline information internally, enhance refined searches, maximize storage and retrieval of legal information.

2) Budget Administration:

• Compartmentalise K&I's budget into cost categories, such as legal databases, training, etc.
• Collaborate with the Finance department to establish and manage a robust expenditure monitoring system, ensuring adherence to the allocated budget.

3) Legal Knowledge Researching and Sharing:

• Actively participate in distributing legal information through newsletters related to the library; 
• Assist lawyers in their legal research by facilitating access to relevant and up-to-date resources;
• Presentation of the library to newcomers & organising internal legal trainings;

 4) Collaborative responsibilities:

• Actively participate in knowledge management projects, both locally and globally.
• Share knowledge of the latest technological advancements in legal documentation.

Competencies:

• Excellent communication skills, both written and verbal
• Interest in new technological tools
• Strong organizational skills, rigorous and curious
• Adaptability and confidentiality skills
• Demonstrate initiative and energetic but committed approach to the work
• Able to communicate fluently in French with a high level of written and spoken business English. German would be considered an asset.

Profile:

• Bachelor and/or Master in documentation, or equivalent
• Proficiency in Microsoft office (Word, Excel & PowerPoint)
• Knowledge of legal databases considered an asset

Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you are heading, Clifford Chance is where you can be true to your ambitions.

We have a great opportunity for a Documentation Assistant for our Luxembourg office. At Clifford Chance, you will be joining one of the world's leading law firms with 31 offices widespread across the globe, which uniquely places us to best advise market-leading clients on complex deals that frequently headline commercial and financial news. We offer our clients a truly international perspective as well as our people a stimulating and expansive career trajectory. Whichever area of the business you may join, you will become an integral part of an innovative, diverse, and ambitious team of people.

As a Documentation Assistant you will be joining the Knowledge and Information department at Clifford Chance, where you will be responsible for supporting the business through the administration of legal information as well as overseeing various knowledge management tools. You will likewise have the possibility to collaborate on various innovative knowledge related management projects across different Clifford Chance offices worldwide.

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our Firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer, and every other aspect of employment.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our Firm.