Legal Secretary

The Role

Clifford Chance US LLP is seeking a full time Legal Secretary to help provide high-level administrative support to our attorneys in our Litigation & Dispute Resolution practice area. This role requires strong attention to detail, great organizational and analytical skills, and a strong client service attitude. Successful candidates will be personable, responsive, and proactive. This position will be located in our New York office and report to the Manager of Secretarial Services.

KEY RESPONSIBILITIES:

• Provide day to day administrative support to our attorneys;
• Type, edit, proofread and finalize documents;
• Work closely with the Business Development ("BD") to understand the practice group's offerings, clients, and markets. Provide administrative support to the BD function of the practice group, as needed;
• Coordinate new matter openings and obtain conflict waivers;
• Coordinate meetings, assist in organizing client events/seminars, travel arrangements, appointments, and conferences;
• Create, maintain, and manage files;
• Prepare expense reports;
• Coordinate with the Billing team on billing matters;
• Enter attorney time into the Firm's billing system (InTapp Time);
• Maintain attorney contacts in the Firm's Client Relationship Management Software (InterAction);
• Maintain attorney biographies as needed;
• Collaborate with resources inside and outside the Firm as appropriate to complete projects or tasks;
• Provide back-up coverage for other secretaries as needed;
• Perform other administrative functions and duties as assigned; and
• Assist in fostering an environment of superior client service, collaboration, and teamwork.

Your experience 

• 3-5 years of related legal or executive secretarial experience in a law firm or professional services firm.
• High School Diploma or GED required. Associate's degree or equivalent training preferred.
• Must have a high level of typing accuracy at a minimum of 60 wpm. 
• Strong proficiency in Microsoft Office.
• Must possess excellent organizational and client service skills.
• Must have a proactive and positive approach.
• Must be comfortable working in a fast-paced and growing environment.
• Must be able to work independently or as part of a team.
• Ability to work under pressure and prioritize competing demands to meet deadlines.
• Must be able to adhere and comply with the Firm's Agile Working Policy which requires employees to work from the office at least three days each calendar week.
• Ability to work overtime as assigned including working outside the core business hours as needed.
• Must be independently legally authorized to work in the United States.

Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $70,000 - $95,000. Actual salary will be commensurate with the candidate's qualifications and relevant experience.

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet

Equal opportunities statement

It has been and continues to be the Firm’s policy to provide equal opportunity and equal terms and conditions of employment to all employees and applicants for employment without discrimination on the basis of race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity or expression, citizenship status, immigration status, pregnancy, disability, veteran status, genetic predisposition, or any other status protected by law.

Alternatives are available for individuals who are unable to use or access our online application system.  For assistance, please contact Clifford Chance's Human Resources Department at Human Resources Department or call 212-878-8000

Find out more about our inclusive culture here