Job Description
The Role
The role reports to the General Manager and is responsible for providing proactive practice and administration support to the partners, lawyers and central teams (Finance, BD, HR, IT, Admin) predominantly with the following tasks:
Secreterial/Administration Services
- Calendar/Meeting Management - maintain and manage fee earner schedules and act as the key contact point for fee earners both internally and externally
- Travel – organize complex travel bookings in liaison with the local travel agent together with any visa applications and transport bookings
- Time & Expenses – oversee time entries and amendments for fee earners on a timely basis; timely submission of expense reports
- Draft emails and letters, printing/copying/scanning, updates to client contacts in InterAction
- Client Support - support client activities and requirements in a proactive manner
- Team Support - work collaboratively with other LSS team members to provide a responsive and professional support service to fee earners & Business Professionals; covering for team members during absences, back up reception cover when working shift ends
- Liaising with Reception for meeting and video conference set-up.
Practice Support Services
Clearance, Risk and Compliance
- Handle client conflict checks and clearance with the conflicts team based in London
- Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided
- Follow-up with Partners/fee earners in respect to compliance around engagement letters and MTM
Matter Management
- Matter project administration, organize client & matter team meetings, regular document archiving drives, create matter folders, upload documents to matter site
- Notify Billing, Business Development when a Partner instructs a matter to be closed
Matter Team Support
- Document Management/Production - manage document processing from beginning to end including edits, formatting, house styles and proofreading, liaising with the Document Production Unit in Paris/London if required
- Assist the matter team with the original process (soft & hard copies) when necessary
- Liaise with the office assistant regarding printing of bibles and bundles together with any other bulk printing requests
- Attend practice area meetings, taking notes and providing other administrative support when needed
Business Development
- Assist Business Development and Partners with creating and amend pitches
- Notify Business Development, Finance and Best Delivery of pitches that are won or lost if Business Development are not aware through their updates
Finance
- Update and maintain all system information for fee earners' clients including working with the local billing team to generate monthly bills, running matter financial reports, amending billing narratives, time transfers, invoice mark-ups and time splits if needed
- Add phases, tasks, rates and debtors to matter financial information
- Make sure that engagement letters are registered in the system, update Financial Controller and billing coordinator
Qualifications
Your experience
- Good command of spoken/written Turkish and English
- Bachelor's degree in Business Administration, Economics, International Relations or other related fields
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, Outlook, Teams)
- Strong sense of responsibility and excellent organizational skills
- Exceptional team player with strong collaboration and interpersonal skills
- Ability to work autonomously and take initiative
- Proactive and motivated to learn
- Positive working attitude and excellent work ethic
- Willingness and enthusiasm to work with and support different groups within the firm as required
- Service- and customer-orientation
- Min. 3 years of work experience in a similar role (i.e., executive assistant, department /team assistant etc.)
Company Description
Who we are
As one of the leading international law firms, our work spans jurisdictions, cultures, and languages – and so do our people.
We believe every career at Clifford Chance should be rewarding and stimulating – full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly and collaborative approach to work.
You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations.
But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all our teams.
Whatever your area of expertise, Clifford Chance is a place where the brightest minds meet.
Additional Information
Equal opportunities statement
At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here
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