Legal Support Secretary

The role reports to the General Manager and is responsible for providing proactive practice and administration support to the partners, lawyers and central teams (Finance, BD, HR, IT, Admin) predominantly with the following tasks:

Secreterial/Administration Services

• Calendar/Meeting Management - maintain and manage fee earner schedules and act as the key contact point for fee earners both internally and externally
• Travel – organize complex travel bookings in liaison with the local travel agent together with any visa applications and transport bookings
• Time & Expenses – oversee time entries and amendments for fee earners on a timely basis; timely submission of expense reports
• Draft emails and letters, printing/copying/scanning, updates to client contacts in InterAction
• Client Support - support client activities and requirements in a proactive manner
• Team Support - work collaboratively with other LSS team members to provide a responsive and professional support service to fee earners & Business Professionals; covering for team members during absences, back up reception cover when working shift ends
• Liaising with Reception for meeting and video conference set-up.

Practice Support Services

Clearance, Risk and Compliance

• Handle client conflict checks and clearance with the conflicts team based in London
• Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided 
• Follow-up with Partners/fee earners in respect to compliance around engagement letters and MTM

Matter Management

• Matter project administration, organize client & matter team meetings, regular document archiving drives, create matter folders, upload documents to matter site
• Notify Billing, Business Development when a Partner instructs a matter to be closed

Matter Team Support

• Document Management/Production - manage document processing from beginning to end including edits, formatting, house styles and proofreading, liaising with the Document Production Unit in Paris/London if required
• Assist the matter team with the original process (soft & hard copies) when necessary
• Liaise with the office assistant regarding printing of bibles and bundles together with any other bulk printing requests
• Attend practice area meetings, taking notes and providing other administrative support when needed

Business Development

• Assist Business Development and Partners with creating and amend pitches
• Notify Business Development, Finance and Best Delivery of pitches that are won or lost if Business Development are not aware through their updates

Finance

• Update and maintain all system information for fee earners' clients including working with the local billing team to generate monthly bills, running matter financial reports, amending billing narratives, time transfers, invoice mark-ups and time splits if needed
• Add phases, tasks, rates and debtors to matter financial information
• Make sure that engagement letters are registered in the system, update Financial Controller and billing coordinator

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in Business Services, you will help us innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business services are integral to the running of the firm and are critical to its success.

We expect you to aspire to deliver the highest standards of customer care to your colleagues, fee earning and otherwise. You will support our shared success model, recognising that exceptional client service relies on us all succeeding, both individually and as a team.

• Good command of spoken/written Turkish and English
• Bachelor's degree in Business Administration, Economics, International Relations or other related fields
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, Outlook, Teams)
• Strong sense of responsibility and excellent organizational skills
• Exceptional team player with strong collaboration and interpersonal skills
• Ability to work autonomously and take initiative
• Proactive and motivated to learn
• Positive working attitude and excellent work ethic
• Willingness and enthusiasm to work with and support different groups within the firm as required
• Service- and customer-orientation
• Min. 3 years of work experience in a similar role (i.e., executive assistant, department /team assistant etc.)