Office Manager

The Role

Clifford Chance US LLP is seeking a full time Office Manager to be responsible for the overall coordination of activities of all administrative departments and functions for the Houston office. This position will report into the Director of Operations and the Houston Office Managing Partner. 

Job Responsibilities:

Office Management

• Provide overall administrative management of the office, including conference services, office services, secretarial and reception support.
• Assist Office Managing Partner on special projects related to strategic and business planning.
• Oversee all building-related issues as needed, including security.
• Liaise with Director of Operations on real estate matters.
• Assist Regional Management as needed with management of other administrative functions (e.g., Business Development, IT).
• Ensure that secretarial assignments and team coverage meet optimum efficiencies both on a cost and work product basis.

Human Resources

• Work with regional teams in recruitment of lawyers and business professionals.
• Conduct new hire orientation for lawyers and business professionals.
• Conduct performance management conversations for business professionals.
• Assist HR team in administering performance management for lawyers in conjunction with the Office Managing Partner and other partners as needed.
• Ensure that firm policies and procedures are followed, and that the office is in compliance with federal and local employment laws, including those associated with the Firm's status as a Federal Contractor.
• Assist Regional Benefits team in administering benefits programs.
• Support Professional Development team in work allocation, training, and other Firm initiatives.
• Work with HR team to handle employee relations issues, including coaching, counseling, and discipline.
• Support Regional recruiting teams in planning and running summer law clerk program and fall recruitment.

Budgeting/Financial Review

• Assist in developing an annual budget and quarterly re-forecasts for the office.
• Conduct monthly reviews of budget and report variances.
• Process and approve invoices.

Your experience

• Bachelor's degree and/or related office management experience preferred.
• 8-10 years of related experience (with managerial experience) in a law firm or professional services firm.
• Excellent organizational and communication (written and verbal) skills.
• Client-service oriented with a proactive and positive approach.
• Must be able to work independently or as part of a team.
• Must be comfortable working in a fast-paced and growing environment.
• Ability to work under pressure and prioritize competing demands to meet deadlines.
• Experience in dealing with multiple constituencies in a demanding professional environment.
• Experience with annual departmental budgeting responsibilities.
• Familiarity with general accounting procedures.
• Strong proficiency in Microsoft Office.
• Must be independently legally authorized to work in the United States. 

Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $130,000 - $145,000. The actual salary will be commensurate with the candidate's qualifications and relevant experience

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

Equal opportunities statement

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here

Alternatives are available for individuals who are unable to use or access our online application system.  For assistance, please contact Clifford Chance's Human Resources Department at Human Resources Department or call 212-878-8000

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