Job Description
The Role
At Clifford Chance, the Expatriate Tax Team navigates the complexities of global mobility, assessing and addressing tax implications for international employee movement while streamlining mobility protocols. The team ensures tax compliance, provides strategic tax cost analyses for secondments, and collaborates with HR, global offices, mobility teams, payroll, external providers, and tax regulators to maintain regulatory adherence, optimise efficiency, and enhance profitability.
The department seeks someone to provide dedicated administrative support and become an integral part of the team, helping to achieve its goals.
Key Responsibilities
Global Tax Return Compliance
- Assist with UK and global tax return compliance for mobile employees, supported by tax vendors.
- Collate data from stakeholders for tax filings.
- Reconcile tax payments and liaise with tax authorities, primarily HMRC, providing payroll instructions after reviews.
- Assist with tax equalisation processes and payments, liaising with secondees, local offices, and payroll teams.
- Prepare and update regular statistical reports.
- Review escalation reports from external vendors and suggest actions.
PAYE Settlement Agreements, Short-Term Business Visitor & Branch Reporting
- Assist in meeting annual internal and external deadlines.
- Review data sources for annual reporting.
- Identify outliers and mitigate tax compliance risks.
- Work with external advisors to obtain certificates of residence for HMRC.
- Prepare payroll calculations and process adjustments with local payroll teams.
Gathering & Collating Information
- Assist with data gathering, coordinating, compiling, and filing requests.
- Communicate internally and externally to collect and share information, including with secondees, global offices, external advisors, and tax authorities.
Social Security
- Assist with data gathering, coordinating, compiling, and filing requests.
- Communicate internally and externally to collect and share information, including with secondees, global offices, external advisors, and tax authorities.
Payroll
- Support assessment of UK inbound, outbound, and non-UK payroll.
- Prepare monthly shadow payroll calculations and review external vendor calculations.
- Propose actions for non-UK secondments and coordinate with local payroll teams.
Maintaining Records
- Manage the external vendor's mobility management tool, including initiating secondment changes and authorising tax support per firm policies.
- Monitor completion of secondment changes.
Financials
- Work with external vendors to review professional advice invoices.
- Maintain trackers and liaise with overseas offices for approvals.
- Monitor annual bundle fee arrangements.
- Prepare assignment/relocation cost estimates and track requests from the global mobility team.
Ad-hoc
- Monitor and manage the team mailbox, responding to queries with input from team managers.
- Support review and monitoring of remote/virtual working requests from a tax perspective.
- Assist the wider tax team with ad-hoc administrative tasks and projects.
Qualifications
Your Experience
Key Requirements
Skills
- Exceptional time management abilities.
- Clear, confident, and effective verbal and written communication skills for managing interactions at all levels.
- Proficient in engaging with diverse stakeholders.
- Strong organisational and multitasking capabilities, with keen attention to detail.
- Highly motivated, growth-oriented individual, capable of working independently and collaboratively within a team.
Experience
- Preferably some experience in a tax-related role.
- Experience with expatriate tax is advantageous but not essential.
- General administrative experience.
- Proven experience in communicating with senior personnel.
Knowledge
- Strong numeracy and IT skills, with excellent knowledge of Microsoft Office products (Word, Excel and PowerPoint).
- 5 A-C GCSE's (or equivalent) including English and Maths.
No professional qualifications are required, but it would be an advantage if the role holder had an interest in tax.
Company Description
Who we are
We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.
Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.
Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.
You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.
Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.
Additional Information
Hybrid Working
This role follows our 'balanced' hybrid working approach and as long as business needs allow, you will be supported to work in a hybrid way with the expectation of working from the office for a minimum of 50% of your time.
Equal Opportunities
It is the Firm's policy to treat all employees and job applicants fairly and equally regardless of their gender, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. Furthermore, the Firm will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds.
The policy applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
The Firm will regularly review its procedures and selection criteria to ensure that individuals are selected, promoted and otherwise treated according to their relevant individual abilities and merits.
The Firm is committed to the implementation of this policy and to a programme of action to ensure that the policy is, and continues to be, fully effective. All staff are required to comply with the policy and to act in accordance with its objectives so as to remove any barriers to equal opportunity. Any act of discrimination by employees or any failure to comply with the terms of the policy will result in disciplinary action.
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